"Büro- und Personalsachbearbeiter:in": your path to a career in office and HR administration

We support you from your Bildungsgutschein application at the Agentur für Arbeit through to your job search

Thanks for reaching out!

One of our educational advisors will be in touch with you shortly

Oops! Something went wrong while submitting the form.

With a Bildungsgutschein, you can train for a new profession. If your Bildungsgutschein is approved, you pay nothing for the course. Your benefits from the Jobcenter or the Agentur für Arbeit can continue during your Weiterbildung

Check your chances of funding

The Agentur für Arbeit decides whether to issue a Bildungsgutschein. Good conditions are:

You have lived in Germany for more than a year

You have a university degree or a vocational qualification

You have a certified B1 level of German

You are registered with the Agentur für Arbeit or the Jobcenter – or ready to register

You are out of work or have a minijob

We prepare you for your Termin at the Agentur für Arbeit

DWW Akademie prepares you for your Bildungsgutschein application – if you meet the conditions

Consultation with our funding team

We explain how to apply, which documents you need and how to book a Termin (your appointment) at the Agentur für Arbeit

Preparing your documents

We send you all the documents about DWW Akademie and a list of the documents you need to collect yourself

Phone briefing before your Termin

Based on our experience, we show you how to explain your motivation for this course to your Berater (your adviser at the Agentur für Arbeit) – to improve your chances of having the Bildungsgutschein approved

Support after the decision

If your application is rejected, we support you with your objection. Once your Bildungsgutschein is approved, we enrol you on the course

Do you meet the conditions?

We will show you the next steps towards a Bildungsgutschein

Get a consultation

Missing one of the conditions?

You can pay for the course yourself: in full or in instalments

Learn more

Кому подходит обучение

You worked in administration, finance or HR in your home country and want to continue in your profession in Germany

After your move, you want to switch to a more promising profession – without physical labour

You speak German at B1 or above and want to improve it while you study

You want to swap temporary benefits for a regular salary

Why do office and HR administrators in Germany need special training?

In Germany, office and HR administrators need further training, because they have to know:

rules for correspondence and document management

the basics of German law

personnel administration

the principles of German labour law

payroll

the principles of German accounting

DATEV, SAP and other tools

How does the course work?

Duration

950 teaching hours

six months

two weeks of holidays

Format

47%

self-study on the online platform with expert support

53%

practical live online classes with a teacher

Language

German, adapted for non-native speakers

Suitable for levels B1–B2

Class times with a teacher

Choose:

• mornings: 09:00–12:15 (CET)
• evenings: 17:00–20:15 (CET)

Team

Course coordinator — handles organisational and technical questions

Chat mentor — supports you while you study the theory

Teachers with hands-on experience — share their professional experience in Germany

Career centre — prepares you for your job search in a comprehensive, practical way

Course programme

See the full programme

Software you will use confidently after the course

Office software

Microsoft Office

Microsoft 365

Google Suite

Google Calendar

MS Calendar

Digital task and project management

Jira

Notion

Communication and collaboration tools

E-Mail (Outlook, Gmail)

Chat (Teams, Slack)

Teams, Zoom, Google Meet

Miro

Document management and accounting

DATEV

ERP systems

SAP S/4HANA

Seven projects for your portfolio

You can show the work you do on the course to future employers. It will strengthen your CV

Organising a company visit

• Select transfer and hotel (via HRS)
‍
• Arrange catering
‍
• Calculate expenses and record them in a spreadsheet
‍
• Prepare a visit plan for the manager
‍
• Draft letters: invitations and agenda

Working in HR

• Find a candidate and prepare an offer
‍
• Develop an onboarding package (checklist, welcome email, calendar, materials)
‍
• Prepare a presentation on HR data protection (risks, recommendations, examples)

Payroll in DATEV

• Enter employee data (personal details, position, working hours)
‍
• Calculate taxes and social contributions
‍
• Generate payslips and the final payroll report

Simulating the work of a small company

• Collect receipts and invoices
‍
• Enter data into Excel or Lexware
‍
• Prepare a summary report of key financial operations

A full Procure-to-Pay cycle in SAP with a traceable document flow

Working through the end-to-end Procure-to-Pay process in SAP, you will:
‍
• create or review a requirement, a purchase requisition and a purchase order
‍
• track the goods receipt, or the service entry sheet confirming that a service has been delivered

• bring the purchase order, the goods receipt / service entry and the supplier invoice together, run the 3-way match and identify any discrepancies

• check document statuses, open items and payment due dates

• interpret system messages and decide on the next step

Simulating key office management tasks

• Learn to coordinate maintenance and repair work
‍
• Organize cleaning and security
‍
• Plan office layout (seating plan)

• Prepare inventory list

Final project: organising an internship for 10 people

• Workspace organization: prepare workstations, select necessary equipment, monitor cleaning and maintenance
‍
• Logistics: plan transfers, book hotels, organize catering for participants

• HR component: create a training program with schedule, prepare welcome emails, checklists, and other supporting materials for interns

See project descriptions

Certificates you will receive after the course

A certificate recognised in Germany

• Shows the quality and certification of the course

• Gives you an advantage when applying for jobs

DATEV certificate

• Confirms your DATEV skills

• Gives you an advantage when applying for jobs

DWW Akademie internal certificate for SAP

Confirms your knowledge of procurement processes and your hands-on work in SAP S/4HANA

Jobs you can apply for after the course

Bürosachbearbeiter

Sachbearbeiter für Büromanagement

Büroassistenz

Teamassistenz

Assistant für Büromanagement

Personalsachbearbeiter

Personalassistenz

Assistenz Personal

HR Assistant

Sachbearbeiter Personalwesen

Job support – up to your first day at work

And beyond, if you need it

During the course

You write your CV and have it checked – a general one and one for a specific vacancy.

You learn to write a cover letter.

You set up your LinkedIn profile for your new skills and target role.

You ask the career centre questions in a closed chat.

You join regular Q&A sessions with the career centre.

Six months after the course

You join a closed channel with activities, vacancies and other graduates.

You take part in group interviews.

You build your own career plan.

You take part in workshops, online meet-ups and training

You do a mock interview in German or English.

Public funding options

DWW Akademie's Weiterbildung programmes are AZAV-certified. Depending on your situation, public funding may be an option

Bildungsgutschein (BGS)

How do I get a Bildungsgutschein?

Requirements:
- You are not working, or you have a Minijob
- You have lived in Germany for more than a year
- You have a university degree or a completed vocational qualification
- You have German at B1, with proof
- You are registered with the Agentur für Arbeit or the Jobcenter – or you are ready to register

Your steps:
- Book a call with our funding support team
- Get your Angebot (the course documents) from DWW Akademie
- Arrange a Termin with your Berater (your adviser at the Agentur für Arbeit or the Jobcenter)
- Prepare for the Termin with our team
- Submit the application at the Termin and wait for the decision

Cost of our support: €0

Who issues it:

the Agentur für Arbeit

Who it's for:

you are out of work, registered with the Agentur für Arbeit or the Jobcenter

How much:

up to 100% upon approval

Qualifizierungschancengesetz (QCG)

How do I get QCG funding?

Funding share by number of employees:
- up to nine employees: up to 100%
- 10–249: up to 50%
- 250–2,499: up to 25%
- 2,500 and above: up to 15%

Your steps:
- Book a call with our funding support team
- Get your employer's agreement
- Request the documents from us and pass them to your employer – the employer files the application
- Wait for the decision on funding

Cost of our support: €0

Who funds it:

the Agentur für Arbeit

Who it's for:

employees who want to upskill, refresh their knowledge and protect their job

How much:

25 to 100% upon approval

Leistungen zur Teilhabe am Arbeitsleben (LTA)

How do I get LTA funding?

Requirements – one of these:
- At least 15 years of contributions to the Deutsche Rentenversicherung (DRV)
- You receive an Erwerbsminderungsrente
- You have already had a Reha

Your steps:
- Book a call with our funding support team
- Get advice from the DRV by phone: 0800 1000 4800
- Collect your medical documents: certificates from your Hausarzt (family doctor), your Facharzt (specialist) or the Reha clinic
- Fill in and submit forms G0100 and G0130 / G0133 – online or at a DRV advice centre
- Name DWW Akademie as your Wunscheinrichtung (preferred provider). We give you the Kostenvoranschlag (cost estimate) and the course description

Cost of our support: €0

Who funds it:

the Deutsche Rentenversicherung (DRV)

Who it's for:

you can no longer work in your previous profession for health reasons

How much:

up to 100% if vocational rehabilitation is approved

Book funding advice